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Double Exposure is seeking a volunteer coordinator.

 

Volunteer Coordinator

 

Organizational Overview:

Double Exposure Investigative Film Festival and Symposium (DXFEST.com), a project of 100Reporters news organization, is the nation’s first and only festival dedicated to investigative storytelling on film. It combines four days of film screenings showcasing the best in new investigative cinema with a three-day professional symposium for journalists and filmmakers. The fifth edition will take place October 13-16, 2022. 

The Volunteer Coordinator is responsible for overseeing and managing all volunteer recruitment efforts, management and scheduling during Double Exposure. The Volunteer Manager performs all duties and responsibilities under the guidance and supervision of Festival Co-directors and the Festival Manager.

We’re looking for someone who is highly organized, detail-oriented, and calm under pressure.  A commitment to excellent communication, dependability, strong work ethic, ambassadorship, and confidentiality are essential. Candidates will be team-oriented, self-motivated, and should demonstrate strong written and verbal communication skills. It is important to have past experience working in a fast-paced environment and have demonstrated the ability to multitask and juggle rapidly shifting priorities. A track record in volunteer management is preferred. The successful candidate will be enthusiastic and compelled by the mission of the festival and symposium. The Volunteer Manager must be available to work the entire week of the festival, Monday, October 7, through Sunday, October 13. 

This is a seasonal contract position, running from September 10 to October 18, 2022.  

Description of Position:

RESPONSIBILITIES:  

  • Recruit and organize volunteers for all departments of Double Exposure and work closely with each department to assess their volunteer needs during the festival;

  • Schedule, coordinate, and manage all volunteers across venues to ensure successful support of festival production;

  • Manage the Double Exposure volunteer database;

  • Develop application, instruction manual, and other pertinent information for Double Exposure volunteers;

  • Arrange and coordinate training across departments where volunteers are needed (e.g. theatre management, box office, hospitality, etc.);

  • Conduct a volunteer open recruitment session prior to the film festival and symposium;

  • Work closely with the Double Exposure publicity and marketing staff to coordinate outreach to community groups and media regarding volunteer recruitment activities;

  • Research and place free recruitment advertisements with appropriate and respected local media outlets;

  • Oversee final scheduling and phone outreach to volunteers;

  • Manage the setup of festival call center, volunteer headquarters;

  • Manage volunteer check-in table throughout the festival;

  • Plan and organize the Double Exposure staff and volunteer appreciation post-festival gathering;

  • A comprehensive wrap report, including job-specific reports and files, and submitting said report to the Festival Manager is required before October 18 for successful completion of this assignment;

  • Other duties as assigned.

QUALIFICATIONS: 

The successful candidate must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, continuous proactive skill and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. General qualification requirements include: 

  • 1-2 years of previous festival and/or event experience required;

  • 1-2 years of previous volunteer and/or staff management experience preferred;

  • High school diploma required, college degree preferred;

  • Superior database management and computer skills, with expertise in Microsoft Office, Google Suite, and Airtable preferred;  

  • Demonstrated ability to recruit and manage large numbers of volunteers;

  • Familiarity with DC Metro Area to facilitate outreach to the community for volunteer prospects preferred;

  • Proven ability to handle numerous details, with appropriate follow up and reporting activities;

  • Ability to work well under pressure is a must;

  • Ability to deal with a wide variety of personalities and individuals representing various skill sets and experience;

  • Must demonstrate a friendly and cooperative attitude with volunteers, vendors, fellow staff, donors, sponsors, and event guests;

  • Marketing or community outreach experience a plus;

To Apply: 

 Please email a resume and cover letter highlighting relevant experience to [email protected] with the subject line: Volunteer Coordinator.

 

100Reporters is an equal opportunity employer.